All paper documents of any further relevance should be scanned and digitally archived. Use electronic signatures as an equivalent to a handwritten signatures on paper documents.via a file server, e-mail, or instant messenger). Exchange these documents via electronic means (i.e.
Save all documents on a data storage device, such as a hard drive or a removable disk.A paperless office can be achieved through the following steps: The exclusive use of electronic data processing increases work efficiency, and it has a less damaging effect on the environment. The concept of the paperless office goes further than simply saving important files and documents: it’s actually an attempt to banish paper documents from the workplace all together. Offices in particular often accumulate masses of paper, and it’s difficult to avoid these piles of documents, contracts, and invoices unless they’re sent by email. When given a second thought, it seems remarkable how little value is placed on digital archiving in the workplace. Your personal music collection can be stored in the cloud and accessed anywhere in the world. Digital cameras and smartphones enable us to capture snapshots and share them across social media platforms within seconds. Nowadays, managing media content, such as photos or music, is as commonplace as having an internet connection.